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MGTS7601 Managing Organisational Behaviour

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MGTS7601 Managing Organisational Behaviour

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MGTS7601 Managing Organisational Behaviour

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Course Code: MGTS7601
University: The University Of Queensland

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Question:
As a Human Resource Management Consultant, you have been invited by a company of your choice to advise them on the possibility of taking their HR practices to the next level in order to compete more effectively in the marketplace. In particular the Board of Directors would like you to address the following:Task 1Drawing on relevant HRM models, analyse the approach of the company to the management of its human resources.Task 2Critically discuss the organisation’s HR functions (such as recruitment & selection, HRD, motivation, performance) in relation to strategic human resource initiatives. Make relevant recommendations as to how it could improve these. Based on the criteria identified in the previous tasks, critically evaluate a number of HRM software programs that are available off the shelf and evaluate which one of these software programmes would be mostly beneficial to the organisation. Task 4In your advice to the company discuss the characteristics of effective leaders taking into consideration all the issues identified in the previous tasks. Draw on relevant models to justify your analysis.
Answer:

Introduction 
Amazon is a multinational e-commerce corporation based in Seattle, Washington. The company was founded in 1994 just after the disruptive invention of internet. Jeff Bezos is the founder and CEO of this behemoth corporation and he once dreamt for selling everything on internet and with regards to this, organization has expanded its operations in various parts of the globe. Currently, organization is present in 188 countries across the globe with its 12 registered offices in different countries. Along with this, organization also provides international shopping at some places where Amazon is not yet operating. Amazon’s mission statement is “to be the earth’s most customer centric company”. In relation to this statement, organizational vision is to provide a platform to its customers where they can come and discover millions of products they might want to buy online (Amazon Inc, 2018).
Being the customer centric company requires various efforts and effective policies in relation with the customer satisfaction. Employees play pivotal role in order to convert organizational mission and vision into reality as they are people who actually deal with the clients, and with various other external parties on behalf of the organization. With regards to this, this report will include relevant HRM models for analysing organizational approaches in terms of managing its human resources. Further, report will discuss organizational HR functions followed by adaptation of appropriate software in relation with HRM through which maximum benefits could be extracted for the organizational growth and development. The last part of the report will focus over analysing the characteristics of an effective leader which are required for the organization in order to deal with issues and challenges.
Task 1 
HRM models are the frameworks which provide an outline to the organizations in terms of managing its human resources in relevance with the organizational requirements. These frameworks also help the organizations to deal with different situations along with extracting positive outcomes. There are numerous HRM models which could be adopted by the organizations as per their requirements in order to manage its human resources. In this scenario, Amazon is using Balance Scorecard and 360 degree performance evaluation system for the objective of managing their human resources in an effective manner. As Amazon is executing its functionalities to attain their mission of being the earth’s most customer centric company, thus, they have adopted all appropriate measures which are required for the purpose of enhancing employees’ performance. Jeff Bezos believes in work life harmony rather believing in work life balance because work life harmony is a win-win situation for both employees and employers (Armstrong & Taylor, 2014).
Jeff Bezos also believes in taking its subordinates up with him and with regards to this, his expectations from his employees is bit high in comparison to other leaders. Along with this, organization has adopted following approaches for managing its human resources for the objective of enhancing organizational performance on regular basis. Every organization perform its functions with the objective of sustaining for longer in the dynamic and competitive business environment and in relation to this objective, it is required for the management to adopt change management and its relevant strategies (Bratton & Gold, 2017).
Following are major four HRM models:
The Fombrun, Tichy and Devanna Model 
This model was originated in 1984 and this model is based on four functions which are interrelated to each other in some manner. These four functions are section, appraisal, development and rewards. All these functions are crucial components of human resource management which are helpful in terms of enhancing organizational effectiveness. As this model is not much effective because it’s all four functions only focuses on improving employees’ performance rather focusing on other factors like  environmental, contingency and other external factors. These factors have huge impact over the organizational functionalities, thus, it is necessary to consider these factors but as this model is not capable enough to handle all the situations (Brewster, Chung & Sparrow, 2016).
The Harvard Model 
This model is considered as bit comprehensive from other models as it comprises of six critical components of human resource management which are stakeholders, situational factors, interests, HRM policy choices, long-term consequences, HR outcomes and feedback loop through. In relevance with this model of HRM, outcomes of the organization directly flow into organization as well as the stakeholders (Carpenter & Charon, 2014).
The Guest Model 
This HRM model was originated in 1997 and it is considered as the superior model in comparison to other models of HRM. This model describes that HR managers has certain specific strategies through which relevant practices could be executed in terms of attaining positive outcomes in relation to performance, behavioural and financial rewards. In relation to this model of HRM, appropriate steps are being taken and implemented to enhance employees’ performance as it has direct link with the financial performance of the organization. It is necessary for the HR managers to provide appropriate training to its employees so that they could be able to match up with the expectations of the organization. Thus, HR policies and strategies are aligned towards the overall strategies of the organization through which desired goals could be accomplished (Cascio, 2018).
The Warwick Model 
This model of HRM focuses on five crucial elements which are outer context (macro environmental factors), inner context (micro environmental factors), business strategy content, HRM context and HRM content. This model is capable enough to identify the environmental factors which could affect HRM functions. With regards to this, human resource managers could analyse connection between macro and micro environmental factors for the objective of adaptation of change management in the business context through which appropriate goals and objectives could be attained. Hence, managers could easily identify relation between external and internal contexts through which sustainable growth and performance related objectives could be attained easily (Chaneta, 2014).
With regards to these HRM models, Amazon has adopted Balance Scorecard and 360 degree performance evaluation system with the objective of managing their human resources along with enhancing their performances.
Balance Scorecard 
It is performance management framework which is mainly used by strategic decision makers for the objective of taking right decisions in order to attain organizational objectives. This framework consists of certain strategic goals along with certain methods of monitoring frameworks in relation with the attainment of strategic goals. This framework is designed in the form to analyse the organizational performance from both internal as well as external perspective. In this framework, employees’ performance is evaluated on the basis of customer perspective, internal-business processes, learning and growth and financials. Every employee’s performance is evaluated on the basis of these four elements and further, appropriate measures are being taken by the managers of HRM to enhance their performance. This ultimately helps the organization to boost up their performance along with gaining positive outcomes (Chiang & Suen, 2015).
360 degree performance evaluation system 
This framework is also known as multi-rater feedback system and under this framework, an employee gets feedback from his subordinates, supervisors, colleagues, and by the performance evaluator in respect to the performance, behaviour, etc. For those employees who deal with the clients on organizational behaviour, for them, feedbacks from external stakeholders are also taken to evaluate their performance. As Amazon is a customer centric company and their primary motive is to help their customers in every possible manner and in relation to this, it is necessary for the organization to evaluate their employees’ performance and behaviour so that if any gap exists between the organizational expectations and employees’ performance, appropriate steps could be taken in time in order to enhance their performance along with enhancing customer satisfaction (Craig, 2015).
Task 2
Organization’s HR functions
Human resource management plays a critical role in the success of any business. The employees associated with the business are essential for business’s growth. Therefore it is important to ensure higher levels of employee satisfaction, retention and growth in the organization (Armstrong & Talor, 2014). The first step to effective human resource management is recruitment and selection of competent employees within the business. Recruiting proficient employees creates a solid backbone for Amazon which leads to sustainable growth in the future.
In order to ensure an effective and transparent recruitment process, Amazon releases all job openings on its official website wherein interested candidates can apply for the jobs that they like. The website offers a detailed description of each and every job profile listed. Interested Candidates are given an opportunity to share their CV and cover letter with the organisation. Amazon has a dedicated human resource department wherein a team of employees read through all the applications and on the basis of candidate’s qualifications and level of experience, shortlist them for the next round. This is the first round of selection within which candidates are cleared solely upon understanding if their previous qualifications and experience is in line with the job profile. The second round of selection at Amazon consists of a telephonic or a Skype interview. In this round, candidates are judged on the basis of their communication skills, presentation skills and subject of expertise. The shortlisted candidates from this round are then called for a face to face interview. This interview is conducted at Amazon’s office in the local area by a panel of three to five personnel. They try to judge the candidate on the basis of subject knowledge, communication, presentation, ability to handle stress as well as the ability to adjust with Amazon’s culture. This is the final round. The selected candidates from this round are offered a job which is sometimes followed by salary negotiations from the candidate’s end. Recruitment and selection process within any organization play a substantial role in ensuring a positive work environment as well as improved overall performance (Taylor, 2014). Besides this, Amazon has also tied up with several local recruitment agencies for recruitment of locally available talent. For senior level recruitments, effective strategies are also adopted to poach employees from competing firms. In some countries, Amazon also recruits from Top B schools and recruits fresher’s. It is important to note that Amazon has a strong brand name and therefore the organization has a large pool of interested candidates. For a new firm, recruitment strategies adopted could be largely different.
Once an employee is on board, training and induction strategies are adopted in order to accustom the employee with the organization’s culture. Induction sessions are meant to offer new recruits with a deeper insight about the organization as well as address their queries if any (Marchington et. al., 2016). Amazon works hard at ensuring that new employees are comfortable within the business and adopts strategies to ensure they fuse with the Amazon culture in an easy manner. Amazon as an organization adopts a buddy system wherein each new employee is assigned a buddy in the office who will be responsible as the point of contact for the new employee. This system is known to improve the working culture of an organization and also in the longer run creates an open flow of communication within the business (Klein, Polin & Leigh, 2015). Amazon organizes frequent trainings at global as well as local level for its employees. They have a specific portal for upcoming trainings and interested employees can register themselves for the trainings that they wish to take. Frequent trainings create a culture of learning and growth (Rahim, 2017). This leads to higher levels of employee satisfaction in the longer run.  
Effective management of human resources is also essential to ensure employee motivation. Motivated employees stay associated with organization for a longer duration. Employee motivation is critical to ensuring employee satisfaction (Lazaroiu, 2015). There are several strategies that can adopted by organizations to ensure that their employees are motivated. Businesses adopt intrinsic as well as extrinsic motivation strategies with the purpose of keeping employees motivated for improved productivity and efficiency (Yousaf, Yang & Sanders, 2015). Amazon employees are motivated by management’s consistent efforts to reward employees. Employees who perform exceptionally well are rewarded as well as recognized by the senior management. Internal job promotions (IJP) take place twice a year wherein deserving employees are offered senior roles and responsibilities. An official promotion is a major source of motivation for employees as they feel that they are respected and valued by the business (Acar, 2014). The working culture of an organization is also related to the level of motivation of employees. A positive working culture motivates employees to stay associated with the firm in the longer run (Anitha, 2016). Amazon ensures a positive working culture throughout all teams. Managers and team leaders are specifically instructed to ensure that the communication taking place within the team is transparent and honest. All the leaders within the business work towards creating a culture of openness and trust.
Amazon leaders have also adopted an open door policy. Open door policy suggests that the seniors of the business leave their doors open in order to signify that they are available for communication to all employees at large (Newey, 2016). Such efforts make it easy for employees to identify their issues and trust the senior management with them. In a culture of open door communication, employee issues are addressed in an effective manner. Amazon employees are also given 24 leaves in a year including casual and sick leaves. Besides this bank holidays are also given to all employees depending upon the country of operation. The number of these leaves may vary slightly within each geographic region.
Maslow’s hierarchy of needs suggests five needs of every individual that must be fulfilled in order to ensure satisfaction (Robertson, 2016). By paying salaries and compensating employees for their performance and hard work, Amazon successfully fulfils their physiological needs. Amazon offers an extensive and motivating culture to employees wherein people come together and form teams and work towards accomplishment of team goals. This fulfills social needs of employees. However, post this esteem needs of an individual play a significant role in ensuring satisfaction. Amazon adopts a goal setting theory within its culture in order to ensure fulfillment of esteem needs of their employees. Goal setting theory suggests that setting high goals within the organization for each employee is a sign of trust and respect that the organization bestows upon its employees. High goals can be a source of motivation for employees because such goals offers employees clarity in chalking out a road for effective performance (Miner, 2015).
The predominant reason for hiring employees and recruiting them in the firm is to ensure that they bring profitability for the business in the longer run. Every employee comes at a cost and it is only after a certain amount of time that an employee becomes profitable. This is why it is important to consistently measure employee performance in an effective manner so as to make sure that employees are profitable for the business. Amazon adopts a balanced score card approach as well as a 360 degree feedback process in order to make sure that all employees are performing in a manner that is profitable for the business. Balanced score card is a performance management tool that aims at ensuring that employees perform to the best of their abilities. All the activities taking place within the business are effectively tracked through this tool and in the longer run ensures operational efficiency (Kavanagh & Johnson, 2017).
The 360 degree feedback system is an innovative process adopted by Amazon. This process ensures that every employee is offered feedback on their performance by their peers, seniors as well as juniors. This creates a high level of transparency within the business and improves employee performance in the longer run (Karkoulian, Assaker & Hallak, 2016). This feedback system ensures is tracking employee performance as well as a positive work culture in the organization. This level of transparency in feedback offers enhanced power to employees and they feel more valued.
Human resource management for any organization is essential for the success of the business. Amazon has been managing its human resources and employees in an effective manner. However, it is recommended that the business could adopt strategies for increased levels of employee engagement. Employee engagement is a major source of motivation for employees and works towards creating a positive working environment. Social media can also be used as an effective tool of communication within the system. The advent of social media as a communication tool within the organization is being largely accepted by businesses throughout the world (Meijer & Torenvlied, 2016). This tool creates additional transparency and hence can also be adopted by Amazon. The strategies for human resource management adopted by Amazon are highly effective. This has led the brand to create a renowned working culture, high rate of employee retention and improved performance of employees across the organization.
Task 3 
From the available HRM software, organization needs to adopt appropriate software through which organizational human resource functions could easily be executed. There are numerous issues and challenges faced by an organization on daily basis which affects organizational performance. In relevance to this, it is necessary for the organization to select appropriate HRM software to deal with different situations along with gaining positive outcomes. Following are these software:

BambooHR: This system is designed especially for medium and small level enterprises. In this system, cloud-based technology offers integrated applicant tracking (ATS), onboarding tools, time-off-tracking, e-signatures, and performance management through which an effective mobile application is built for easy reporting and a convenient processing. This helps the organization to become effective and efficient in terms of managing its human resources.
Zoho People:This is a centralized system which allows the company to manage its HR and benefit programs from a central system which is effective in terms of retaining, rewarding and attracting the talent within the organization. This system is quite cheap and high result oriented through which appropriate desired goals could easily be accomplished (Kerzner & Kerzner, 2017).
Zoho Recruit: It is One-Stop online recruitment software which helps in executing recruitment business across the globe in an effective manner. Integration, customizability and its features are the major attractions of this software. Main functionalities of this software are to publish jobs to website, publish jobs to board, import and parse resumes, etc. (Kurtz & William, 2017)
Zugata:This software is known for measuring   performance of the employees in terms of managing high-performance cultures. This software consist of robust platform which accelerates employees’ performance with the help of sophisticated algorithms in relation with gathering continuous feedback, delivering personalised resources in order to help employees for enhancing their skills. Thus, this software could easily relate the employee’s success with ideal business environment (Kuvaas, Dysvik & Buch, 2014).
i-Sight: i-Sight Case Management Software for HR which is used by HR departments within the companies of all sizes in terms of managing investigations from the starting to end. This process is effective in terms of managing investigations, ensuring that every complaint gets equal attention. This software also provides set of resolutions on the basis of organizational requirements and these resolutions are integrated with other software and systems.
Albam: This is an all in one HR solution system that manages and centralises every aspect of employees’ needs i.e. from attendance to automated payroll. It is also integrated with cutting-edge cloud computing system which provides access, personalise and download the data to the HR managers in terms of fulfilling organizational requirements (Theriou & Chatzoglou, 2014).

Amongst these HRM software, Amazon could select Zoho People and Zoho Recruit in their functionalities with the objective of enhancing their employees’ performing along with enhancing the performance of their HR department. The more employees will feel satisfied, the more will be the chances for the organization in terms of enhancing its performance (Shackleton, 2015).
Task 4
Jeff Bezos is the CEO of one of the largest companies in e-commerce industry. Since, company’s establishment, both the company as well as its CEO have reached to several milestones. Amazon is now counted with the top four companies across the globe in terms of market values whereas Jeff Bezos is counted in the top thirty richest men across the globe. The major reason behind the success of both the company’s leader, employees as well as the overall development and growth of the organization is the practice of work life harmony at workplace. Along with this, there are various other crucial characteristics which should be present in an effective leader through which organizational activities could be executed in an effective manner.
Although, Jeff Bezos is one of the finest leaders in today’s era and their leadership style, characteristics and every other thing is quite effective, this should be present in every leader for being effective. Following are crucial characteristics which should be present in every leader for being effective:

Clear mission and vision: A leader should be efficient to make his vision on the basis of organizational goals and objectives along with making appropriate plan to reach to the vision. This helps the organization to become effective enough to sustain in dynamic business environmental conditions which is necessary for overall development (Stone & Deadrick, 2015).
Good speaker and a listener:Leader should be patient while assigning the tasks to its subordinates and at the time of executing crucial tasks within a short period of time. This is necessary because if leader will start panicking regarding the deadlines for accomplishment of tasks and regarding the way adopted by subordinates to execute the tasks, it may build a negative environment at workplace. Apart from this, leader is the person who is responsible for binding its team into a family through which every teammate could feel comfortable and secure enough to work along with. Arising disputes and conflicts is a common term because people from different cultural background works together, there situation related to conflicts and disputes originate. Thus, leader should be fair enough to listens every teammate’s side before making any decision to resolve the conflict (Taylor, 2014).
Convincing in nature:Until a leader is not able to convince its subordinates, that leader cannot be an effective leader. An effective leader should have the power to convince its subordinates and make them walk on the path showed by the organization. In relation with this, leader should be able to make its subordinates agree on its decision through which organizational goals and objectives could be attained easily (Tracey, 2016).  
Creative, innovative and unique:A leader should have creative and unique thinking style through which innovative ideas could be generated. This helps the leaders to accomplish the tasks in an effective manner along with enhancing the efficiency of the organization. Along with this, leader should also provide sufficient and required resources to its subordinates with the objective of encouraging them to think of the box to boost up the organizational productivity (Veloso, Tzafrir & Enosh, 2015).
Dealing with different situations: A leader is capable enough to handle different situations and in relevance with it is necessary in terms of attaining desired goals. With single leadership style, a leader cannot accomplish its goals because business environment is considered as dynamic in nature and in this dynamic business environment, various situations arises where leaders are required to think out of the box and based on his own experience, appropriate decision needs to be taken for the betterment of the organization (Woodrow & Guest, 2014). Thus, a leader should adopt different leadership styles and adequate experience for dealing with different situations.
Recognizing value of others: It is the duty of a leader to identify every teammate’s skills and talent with regards to the accomplishment of tasks so that appropriate tasks could be allocated to the desired people in the team for the objective of enhancing organizational efficiency as well as to accomplish desired goals and objectives (Veth, et. al., 2017).

Conclusion
From the aforesaid information, it could be concluded that every organization requires adopting appropriate steps and measures for managing its human resources for the accomplishment of desired goals and objectives along with enhancing the overall performance of the organization. In the initial time, Amazon was also suffering from labour turnover due to some uncertain decisions taken by the senior management but after that, organization has mould their functionalities on the basis of latest business trends for retaining their talented employees. This has helped the organization to make itself standing with the top four companies in terms of market value. With regards to this, this report has concluded regarding certain aspects of the Human Resource Management along with describing appropriate characteristics of a leader which is essential for enhancing an individual’s as well as the whole organizational performance.
References
Acar, A.B., 2014. Do intrinsic and extrinsic motivation factors differ for Generation X and Generation Y. International Journal of Business and Social Science, 5(5), 12-20.
Amazon Inc. 2018. Our Communities [online]. Available at: https://www.aboutamazon.com/?utm_source=gateway&utm_medium=footer. [24/09/2018].
Anitha, J., 2016. Role of Organisational Culture and Employee Commitment in Employee Retention. ASBM Journal of Management, 9(1).
Armstrong, M., & Taylor, S. 2014. Armstrong’s handbook of human resource management practice. Kogan Page Publishers.
Bratton, J., & Gold, J. 2017. Human resource management: theory and practice. Palgrave.
Brewster, C., Chung, C., & Sparrow, P. 2016. Globalizing human resource management. Routledge.
Carpenter, M. J., & Charon, L. C. 2014. Mitigating multigenerational conflict and attracting, motivating, and retaining millennial employees by changing the organizational culture: A theoretical model. Journal of Psychological Issues in Organizational Culture, 5(3), 68-84.
Cascio, W. 2018. Managing human resources. McGraw-Hill Education.
Chaneta, I. 2014. Recruitment and selection. International Journal of Management, IT and Engineering, 4(2), 289.
Chiang, J. K. H., & Suen, H. Y. 2015. Self-presentation and hiring recommendations in online communities: Lessons from LinkedIn. Computers in Human Behavior, 48, 516-524.
Craig, M. 2015. Cost effectiveness of retaining top internal talent in contrast to recruiting top talent. In Competition Forum 13(2), 203. American Society for Competitiveness.
Karkoulian, S., Assaker, G. and Hallak, R., 2016. An empirical study of 360-degree feedback, organizational justice, and firm sustainability. Journal of Business Research, 69(5), 1862-1867.
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Introduction
An operating system (OS) is defined as a system software that is installed in the systems for the management of the hardware along with the other software resources. Every computer system and mobile device requires an operating system for functioning and execution of operations. There is a great use of mobile devices such as tablets and Smartphones that has increased. One of the widely used and implemented operating syste…
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Australia Cheltenham Computer Science Litigation and Dispute Management University of New South Wales Information Technology 

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