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IFN700 Project Management For Several Engagement Proposal

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IFN700 Project Management For Several Engagement Proposal

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Course Code: IFN700
University: Queensland University Of Technology

MyAssignmentHelp.com is not sponsored or endorsed by this college or university

Country: Australia

Questions:
1. Critically evaluate different Project Management methods and select which is appropriate to apply to a specific project.2. Apply a Project Management approach, demonstrating leadership skills within a team environment, to deliver a sophisticated IT system.

Answer:
Business Driver
Generally, law professionals earns significant amount of money from the clients fees for the firm while working long hours. They schedule their time with respective clients and charge by the minute. This typical process is very time consuming and expensive as well. The expense rate also got higher for enable access to good lawyers. Mathew Campbell and Jane madden are both lawyers who sets up an office in Queen Street and they were the only employees of the office. They were able to provide services to many clients. However, during the first annual review they realised that they were unable to provide services to mass amount people, hence decided to expand their business.
From the above background, certain issues are identified which needs to improve for expending the business and revenue. The main issues with the current status is, only two lawyers cannot interact with numerous people. They want to extend their business by engaging with more clients while appointing some gig lawyers.  They have proposed an idea to provide   law services to anyone at any time. In order to develop such functionality they need a feasible project plan. They are hoping to develop a digital service to provide legal services to anyone at any time.
Their current business is very small and needs to be extends for gaining huge amount of revenue and creating new opportunities as well. If Mathew Campbell and Jane madden did not take the initiative to construct the project, they would not be able to engage with numerous clients. Hence, they can face slow business development or nothing at all.
Project objectives
Their main objectives of this project is to extend Mathew Campbell and Jane madden business while providing services to clients through an easily accessible system from anywhere at any time. They want a system, where clients can request legal works and provide them solution through gig employees. This approach was taken to engage with vast amount of clients and earn revenue. The client requests will be shared with such gig employees and they will be able to submit the engagement proposal. Later, clients will be able to review the engagement proposal along with the lawyers profile aggregate client ratings, success rates, comparative cost analysis. Clients will be able to choose one of the gig employees and processed with the legal actions.
This approach will surely assist them to compete over other small and medium size offices. They will be able to attract more customer and also able to engage with more customer at any time. They are also planning to provide several engagement proposal for a legal service which will be surely preferred by the clients as they will be able to choose their preferred law professional after checking their profile and success rate.
This approach will also enable few future opportunities as they could face several growth over time. They will be able to build a large scale firm and provide necessary utilities to perform legal services in order to recruit the gig employees. They could have achieved a loyalty base through the system and extend their business to wide areas.
Their current system is very simple and needs to be rearranged in order to adopt the new approach. They must appoint several new experts on different field in order to construct the proposed system .They must engage with IT experts or IT solution provider in order to develop the proposed system and monitor it in future. They also needs to appoint multiple gig employees along with settle lawyer and familiarizeed them about the whole aopration and business process.
Business benefits
Specific: this project development associated with Mathew Campbell and Jane madden is strictly focused on the market expedition.  These approach can increase the level of customer engagement along with the loyalty level. Potential clients will be able to engage with the system more easily at anytime from anywhere. It will enable few opportunities from which they could earn huge amount of revenue as well. They will be able to compete with other law firms and increase their potential business market. The proposed system will be able to manage both clients and gig employees and that could lead to an optimal business approach. This system can provide such optimal approaches which will enables easy interaction between the independent lawyers and clients.
Measurable: The propose system can be beneficial as they can gain a huge amount of revenue. Even though it is hard to measure the precise amount before run the system and absorb the result. These system will assist them to engage and manage with more clients and appoint more gig and independent lawyers.
Assignable: Mathew Campbell and Jane madden are the main stakeholders who are responsible for the business benefits and the project progress. They are the key stakeholders and has the capability to make crucial decision which decides the flow of business. Other than the owners, gig employees and law professionals are responsible for offering suitable engagement proposal to thee potential clients.
Realistic: With the propose system, Mathew Campbell and Jane madden can make a huge advancement in their business and expend it to a whole another level. However they could face several unplanned challenges such as budget overload. If they were able to construct a suitable project plan and follow it precisely, they will be able to achieve the project goal. To overcome such issues, clarity, transparency and competency can be followed, clarity sets the right vision, transparency assist to set the right expectation and competency and competency will get the work down.
Time related:   The project could take three or four weeks to complete and divided into several phases. Mainly several tasks are divided into three phases which are initial, development and testing and hand over. The initial phase is associated with the scope declaration, resource and team allocation and schedule. This phase could take up to one month including the approval. The next phase is development phase, where the system will be designed with proper functionality and standard which must previously defined by the stakeholders. The system design is one of the most crucial phase as the whole system construction process is conducted in this phase. After testing the system for several time, the system must handed over to the client. The system development could take up to two month and the deployment and hand over process can take up to one month of lifecycle. They could outsource some IT professions for developing such application and synchronize the new proposal with existed frameworks.
Defining the scope
To complete the project appropriately, DSDM technique is very preferable and must be followed strictly in order to achieve the project goals.
What’s in:
A system will be implemented which could capable of interaction for clients and law professionals. Clients will be able to submit their legal quarries and the gig employees also able to review this services through the same system. The system will also showcase the registration information. Qualification, experience and past testimonials of the law professionals. Validate member will be able to create, delete and edit engagement proposal. The system must provide access to perform quality audits on gig lawyers.
Users will be able to receive and send legal service details and this information must be secured and provide authentication measure in order to prevent unwanted interactions. The must provide optimal security measures to be sure that such information is stay isolated from nay third party.
Independent lawyers must able to review the gig lawyers by evaluating the transaction log and other case related with cases. They must also able to Select and send a legal service request to matching search results or post.
Clients will be able to choose their prefer professionals depends upon the success rates, comparative cost analysis and transaction logs. More than one gig lawyers can submit engagement proposal for a legal services.
What’s Out 
In order to complete the project successfully, they need to appoint reliable gig lawyer who are ready to take the responsibility and follow the ethics sets by the office. Gig lawyers are identified as one of the key stakeholders and their engagement with this project would determine project effeteness.
What’s Unclear
There are certain aspects which are unclear in this project. Firstly, it is not clearly defined that, in which platform the system will be constructed such as mobile or web. Finally, what role will be played by the independent lawyers? They have access to perform quality audits on gig lawyers and it is very unproper to apoint independent lawyers for monitorinng the gig lawyers.
Estimation of requirements for the project the Moscow technique is used.

ID

Requirement/story

priority

point

1

Client authenticity needs to be validate.

Must have

8

2

Gig lawyers expertise level needs to be evaluate.

Must have

8

3

Gig lawyers will be able to communicate client directly

Won’t have

2

4

Clients able to receive and send case related details securely.

Must have

8

5

Gig lawyers able to create, edit and delete engagement details

Should have

3

6

Clients able to search for gig lawyers by the service, legal expertise, and locality and success rate.

Should have

3

7

Gig lawyers has the right to refuse any legal service after his or her engagement proposal is selected by client.

Won’t have

2

8

Ombudsman access to mediate and settle lawyer/client issues/disputes.

Must have

5

9

Clients able to securely receive and send documents related with services.

Must have

5

10

Evaluate transaction log of all client interaction

Should have

3

11

All gig lawyers actions monitoring

Should have

3

12

Survey the clients to understand their satisfying level.

Should have

3

13

Independent lawyers able to submit engagement details.

Won’t have

2

14

Clients able to create, edit and delete legal services

Should have

3

15

Rate the gig lawyers

Should have

3

16

Independent lawyers access to perform quality audits on gig lawyers

Must have

5

17

Clients capable of Select and send a legal service request to matching search results or post.

Must have

5

18

Clients able to switch to new lawyers after selecting other engagement proposal

Won’t have

2

Methodology
Dynamic systems development method (DSDM) is an agile project delivery framework, initially used as a software development method. First released in 1994, DSDM originally sought to provide some discipline to the rapid application development (RAD) method. This methodology is very appropriate for this project as the system needs to be developed dynamically and it is suitable for particular types of commercial information system development projects.
Key stakeholders

Stakeholders

Key roles and responsibility

clients

Clients are the one of the key stakeholders as they are responsible for taking the initial involvement. If there is no clients then there will be no business. The client’s role is to request the legal services and processed with the submitted engagement proposal.

Gig lawyers

Gig lawyers are the temporary replacement and one of the key stakeholders in these project. Mathew Campbell and Jane madden are unable to appoint permanent lawyers and gig lawyers can be used as a perfect replacement of professional lawyers to an extent. They are responsible for submit the engagement proposal for any certain legal services and processed with it after clients confirmation. 

Independent lawyers

Independent lawyers are responsible for validate the gig lawyers actions. They are also one of the key stakeholders and access to perform quality audits on gig lawyers.

Business Owner/ business sponsor

Mathew Campbell and Jane madden
are the owner of the business and directly responsible for managing and development the whole project. They are also the key decision maker as they will determine the resource and budget allocation.

Business advisor

Business advisor is responsible for managing the business process which is necessary for proper operation. They are considered as a backbone of projects.

Project manager

Project manager is responsible for monitoring and measuring aspect of the project.

System developer

System developers are responsible for designing the web application to enable the proposed functionality.

System tester

System testers will be responsible for testing the usability and functionality of the developed system.

Outline solution 
The above figures showcase the business process and the basic connection with the stakeholders and the system. The proposed system will act as a central interface where clients will be able to request services. This approach was taken to engage with vast amount of clients and earn revenue. The client requests will be shared with such gig employees and they will be able to submit the engagement proposal. Later, clients will be able to review the engagement proposal along with the lawyers profile aggregate client ratings, success rates, comparative cost analysis. Clients will be able to choose one of the gig employees and processed with the legal actions. 
Key risks

likelihood

Impact

 

Low

Medium

High

Low

Delay during deployment of project due to poor management.

The project run over the budget.

Gig lawyers are unable to provide optimal services.

Medium

Lack of understanding among the stakeholders mainly between the gig and independent lawyers.

Change in project requirement during the development process.

The gig lawyers does not have required knowledge to provide services.

High

Gig employers are frequently resigning.

Gig lawyers does not follow ethics.

Technical error in the system.

Planning 

Increment 1: initial phase (30)

Time BOX 1 (15)

Time BOX 2 (15)

ID

Requirements

point

ID

Requirements

point

1.

Estimation of the time to complete the project

9

2. 

Set the budget and resource allocation

7

3.

Collect information of potential clients

8

4.

Identify the stakeholders

6

 

Increment 2: Development (60)

Time BOX 1 (30)

Time BOX 2 (30)

ID

Requirements

point

ID

Requirements

point

5.

Initial design and interface

7

6.

Define functionality

5

7.

Design prototype

8

8.

Design front end

10

9.

Design back end

10

10.

Deploy the system

20

 

Increment 3: testing & installation (30)

Time BOX 1 (30)

Time BOX 2 (30)

ID

Requirements

point

ID

Requirements

point

11.

Test the design

5

12.

Test functionality

6

13.

Test usability

4

14.

Test errors

5

15.

Installation

6

16.

Set monitoring protocol

4

Project control
A project to be concluded depends upon the features such as time, budget, quality and scope of implementing a project to be successful. This three aspects are the core aspect needs to focus in order to implement the system and gain benefits out of it. The system also needs to meet the expectations of the business owners and the clients. Clients must be able to request services easily with a functional interface. The project activates also needs to be managed and monitored properly to identify any vulnerability and other issues which could occur in near future.
Project costs 

Category

 

Number of hours

Rate per hour

Subtotal ($)

Staff exchange

Project manager

550

50

27,500

System developer

600

45

27,000

System tester

200

40

8000

Business advisor

500

50

25000

Internet service

Web hosting &domain

 

 

1000/year

licence

 

 

800/year

Cloud service provider

 

 

900/year

Maintains and monitoring

 

3000/year

support

 

2500/year

Total cost

95,7000

References: 
Frederick, M. A., Sasso, P., & Barratt, W. R. (2015). Towards a Relationship-Centered Approach in Higher Education: The Dynamic Student Development Metatheodel (DSDM). New York Journal of Student Affairs, 15(2), 2-27.
Peldžius, S., Ragaišis, S., & Valaitis, V. (2013). Seeking process maturity with DSDM atern. Computational Science and Techniques, 1(2), 193-204.
Plonka, L., Sharp, H., Gregory, P., & Taylor, K. (2014, May). UX design in agile: a DSDM case study. In International Conference on Agile Software Development (pp. 1-15). Springer, Cham.
Sani, A., Firdaus, A., Jeong, S. R., & Ghani, I. (2013). A review on software development security engineering using dynamic system method (DSDM). International Journal of Computer Applications, 69(25).

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