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BSBPMG522A Undertake Project Work

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BSBPMG522A Undertake Project Work

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Course Code: BSBPMG522A
University: Tafe NSW

MyAssignmentHelp.com is not sponsored or endorsed by this college or university

Country: Australia

Question:
Explain how ou will implement and monitor plans for managing the project,its finances,qualit and resources to achieve project deliverables.
Answer:
Project Description
The project is developed for the organization of the Wedding function. It helps in synchronising the activities and allocation of the resources, cost and time to maintain the accuracy of completion of the task within fixed duration of time and budget. The wedding function is composed of various works and procedure to achieve the success of the wedding function. The major activities which are involved in the wedding function are sending of the invitation, selection of the venue place, ordering of the flowers for decoration, ordering of the catering, stage decoration, lighting system, and all (Lindh, 2013). The success of the wedding event can be accomplished by aligning the activities and distribution of the work and responsibilities among the participating unit. In this paper, we are looking forward to design a project plan for the successful completion of the wedding function within the given period of time.
Project Plan
Project Aim
The aim of the project is to design a project plan for the successful implementation of the wedding function. The project focuses on analysing the risks, costs associated with the activities and resources, scheduling of the processes, and scope management plan.
Project Scope

Project Plan for Organizing a Wedding Function

In-Scope activities

ü Selection of the venue place
ü Final Date of the wedding function
ü Ordering of the cards and invitation
ü Development of the requirement specification plan (Mansfield community, 2013)
ü Organization of the musical program
ü Ordering of the flowers for decoration
ü Selection of the stage design
ü Material Required for the decoration of the stage
ü Deployment of lighting system
ü Ordering of the catering system
ü Deciding menu of the dinner
ü Selection of the process for bridegroom and bride entry in the venue place
ü Seating arrangement
ü  Selection of the guest
ü Decoration of the car
ü Consultation for makeover of the bridegroom and bride
ü Selection of the vendor (Monappa, 2017)
ü Confirmation of the vendor
ü Selection of the wedding coordinator
ü Organization of the Engagement and wedding ceremony
ü Arrangement of gifts provided to the guests
ü Development of the cost management plan
ü Development of the quality management plan
ü Development of risks identification and management plan
ü Development of the procurement plan
ü Development of the purchase Item list
ü  Selection of the team members and event planner
ü Division of roles and responsibilities
ü Printing of the invitation
ü Mailing of the invitation
ü Selection of the photographers
ü Inclusion of Drone video recording
ü Monitoring of the activities
ü Sequencing of the project activities

Out-of-Scope activities

× Acknowledgement of the receiving of invitation by the receiver
× Finalization of the menu item in the dinner
× Selection of the wedding dress for bride groom and bride
× Tailoring and fitting

Assumptions

Ø Number of guest invited for wedding ceremony will attend the function
Ø Family members and relative should be present at the time of ceremony to minimize the problem of project delay
Ø Successful completion of the activities by the responsible member within the allocated time and budget (Oliveira, Espindola, and Marins, 2014)
Ø Successful completion of the critical activities

Constraints

Ø The project should be completed within the time allocated
Ø The project should be completed within the cost allocated
Ø Limited number of Expert staff

Goals
The goal of the project is to successful deployment of the wedding plan on the day of ceremony (Ruonala, 2013). The project should be completed under the budget of $ 1500000.
Stakeholders Register

Name

Role

Type of stakeholder

Type of Communication

Expectation

Mr. S. D. Raman

Project Owner

Internal

Monthly

Requirement specification plan

Mr. K. George

Project Manager

Internal

Weekly

Project scheduling

Mr. S. Williams

Event Coordinator

External

Daily

Arrangement of wedding ceremony activity program

L.K Swaminthan

Vendor

External

Monthly

Managing supply and demand of resources

J. Chin

Purchase manager

Internal

At the time of execution

Purchasing of the required items

Hu Yang

Financial Manager

Internal

Monthly

Cost and budget preparation

S. K. Lal

Project Sponsor

Internal

Once

Approval of the budget

 
Communication plan

Who

When

What

How

Whom

Project Owner

Project Initiation Phase

Requirement specification plan
 
Proposed Budget
 
Final Date of Wedding

Face to face interaction

Project Manager

Project Manager

Requirement Gathering Phase and designing phase

Development of the requirement specification plan
 
Development of the project schedule

Face to face
 
Email
 
Telephonic

Project Owner
 
Event Coordinator

Event Coordinator

Designing phase

Development of the proposed wedding plan

Face to face

Project Owner
Project sponsor
Project Manager

Vendor

Execution phase

Managing supply and demand of the resources

Face to face
 
Telephonic

Event Coordinator

Purchase Manager

Execution phase

Purchasing of the required items

Telephonic

Vendor
Event coordinator

Project Sponsor

Project Initiation phase

Approval of the project

Face to Face

Project Manager
Financial Manager

Project Objectives
The key objectives of the project are

Successful implementation of the wedding event
Project should be completed within budget
Project should be finalized before the day of wedding event
Satisfaction level of the guests

Key Performance Indicators

Key Performance Indicators of the Wedding event project

· Satisfaction level of the guests on the wedding day
· Quality of food provided to the guests
· Quality of gift provided to the guests
· Feedback from the wedding function attendee
· Successful distribution of the wedding cards and invitation
· Completion of the wedding plan under the proposed budget

Key Success factors

Key Success Factors

· Analysis of the critical activities which should be completed on time
· Proactive Identification of the risks associated with the project
· Managing demand and supply of the resources required (Kerzner, and Kerzner, 2017)
· Accuracy in the statement of work
· Service level agreement with the event coordinator and vendor
· Completion of the project within time and budget

Work Breakdown Structureh) Action Responsibilities

Role

Name

Responsibilities

Project Owner

Mr. S. D. Raman

Clear specification of requirement
Number of guest invited
Matter in the invitation

Project Manager

Mr. K. George

Project Scheduling
Division of roles and responsibilities
Cost management plan
Quality management plan
Communication plan
Procurement plan (Jain, 2014)

Event Coordinator

Mr. S. Williams

Venue place
Catering
Lighting system
Musical Program
Event planning

Vendor

L.K Swaminthan

Catering
Lighting system
Decoration of the car, wedding hall, and stage

Purchase manager

J. Chin

Purchasing of the listed item
 Managing supply and demand of the material on the day of wedding ceremony

Financial Manager

Hu Yang

Preliminary market research for analysing the price
Setting price to the resources required
Preparing an estimated budget
Approval of the budget from the project owner

Project Sponsor

S. K. Lal

Analysis of the project schedule
Approval of the budget

Budget Summary

Particulars

Cost ($)

Decoration Material

200000

Catering

1000000

Wedding place

100000

Facilities and service

15000

Invitations

10000

Seating arrangement

10000

Musical Concert

10000

Resources Required

20000

Event Coordinator

20000

Vendor

25000

Purchase Manager

25000

Miscellaneous

65000

Total

1500000

Risks

Risk Identification

Risks Impact

Risks Score

Probability

Risk Mitigation Plan

Responsible Authority

Failure of the technical equipment used in the wedding plan such as Musical program (Favre, 2016)

Failure of the wedding musical program

3

Low

Alternate arrangement of speakers

Event Coordinator

Limitation of the proposed budget

Low quality in the wedding plan service

6

High

Development of the cost estimation plan for the approval of the budget

Project Manager

Inaccuracy in providing on-time supply and demand of resources

Failure of the wedding event

8

Very High

Service Level agreement should be signed for managing the supply and demand of resources

Project Manager

Inaccuracy in the counting of guests

Over-crowding at the  wedding hall

5

Medium

List of the guest should be prepared for invitation

Project Owner

Resources
The resources required for the successful completion of the project are listed below in the table

Resources Required

Working Staff Members: Project Manager, Event Coordinator, Vendor, Purchase manager, and financial manager (Davis, 2014)

Decoration of the stage

Implementation of the catering system

Required Lighting

Required Sound System

Musical Instruments

Electricians

Flowers for decoration

Carpets for floor

Decorative Items

Wedding Merchandise

Conclusion
It can be concluded that the success of the wedding plan depends on the proactive analysis and identification of the risks associated with the project and consideration given to the key success factors of the project.
References
Davis, S. (2014). All in the details wedding and event planning. 1st ed. [ebook] Online. Available at: https://c.ymcdn.com/sites/www.lovegevity.university/resource/dynamic/blogs/20150825_184717_30580.pdf [Accessed 16 May, 2018].
Favre, A. (2016). The potential of a wedding planning business start up in Eastern switzerland. 1st ed. [ebook] Online. Available at: https://doc.rero.ch/record/288132/files/Favre_Anya_2016.pdf [Accessed 16 May, 2018].
Jain, S. (2014). Wedding planning and management service in Delhi. 1st ed. [ebook] Online. Available at: https://www.academia.edu/6945076/WEDDING_PLANNNING_AND_MANAGEMENT_SERVICES_IN_DELHI [Accessed 16 May, 2018].
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. [Accessed 16 May, 2018]
Lindh, C. (2013). How does information technology impact on business relationships? The need for personal meetings. 1st ed. [ebook] online. Available at: https://www.impgroup.org/uploads/papers/6732.pdf [Accessed 16 May, 2018].
Mansfield Community. (2013). Introduction to project management. 1st ed. [ebook] online. Available at: https://www.mansfield.vic.gov.au/Libraries/Community_Development/Intro_to_Project_Management_Manual.sflb.ashx [Accessed 16 May, 2018].
Monnappa. (2017). Project scope management: What it is and why it is important. 1st ed. [ebook] online. Available at: https://www.simplilearn.com/project-scope-management-importance-rar89-article [Accessed 16 May, 2018].
Oliveira, U., Espindola, L., and Marins, F. (2014). Analysis of supply chain risks management researches. 1st ed. [ebook] Online. Available at: https://www.scielo.br/pdf/gp/2017nahead/en_0104-530X-gp-0104-530X3515-16.pdf [Accessed 16 May, 2018].
Ruonala, A. (2013). An assessment of future trends in wedding planning. 1st ed. [ebook] Online. Available at: https://digitalcommons.calpoly.edu/cgi/viewcontent.cgi?article=1047&context=rptasp [Accessed 16 May, 2018].

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