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ARCH 7020 Professional Practice

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ARCH 7020 Professional Practice

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Course Code: ARCH7020
University: The University Of Adelaide is not sponsored or endorsed by this college or university

Country: Australia

Does your host company have in place a formal IT Governance framework? Some clues as to its existence might be that there is a Corporate Governance or IT Governance policy document; the corporate intranet might contain references to governance. Structures may exist, at higher levels that are the decision making bodies and which control activities in the company for all levels through delegated authority.
Describe your findings and compare them with those of at least 2 other classmates.
Describe a situation in your internship, or previous work, where you have taken account of an Australian Standard in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation in your internship where you will need to take account of an Australian standard in fulfilling your ICT task, and why. Be specific.
Describe a situation in your internship, or previous work, where you have taken account of compliance (legislation) in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation in your internship where you will need to take account of Australian legislation in fulfilling your ICT task, and why.

The company in which I have done my internship was a small organization. A formal IT governance structure was not present within the organization. The organization maintains a hierarchical structure within the workplace. The various positions of the organization are MD, manager, supervisor, receptionist and other general staff. Different types of works and responsibilities are subdivided according to the positions. In order to manage the business operations of the organization, they use the database management system. In the database, there are different segments for storing the different types of data such as marketing, management and HRM.
The vital decisions of the organizations are taken in a collaborative participation of the MD and managers. The decisions are taken by considering the information stored in the database system of the company. The database system can be accessed by the supervisors, managers and the MD. The supervisors are permitted to insert data only into the database. The managers and MD have the authority of manipulating and deleting data from the system. The system security is not so high, so there is no such kind of security regarding the access control of the database users. The organizational structure and permissions given to each level of employees are maintained by the individuals while controlling the IT infrastructure of the organization.
I have worked in a small size organization which did not have any formal information system for managing the important information of the organization. In order to make the operations smoother the organization required an efficient information system. In this context, I was asked to suggest a framework for the development of an IS and overall IT governance framework of the organization. I had done the work efficiently by using the Australian Standard AS8015 framework. This framework is about the governance of ICT in the organization. The standard has six principles regarding the ICT governance, which helped me to understand the effective level of suggestion for the activities I was asked to do (Global, 2005). The principles are:

Understanding the responsibilities of the ICT within the organization
Develop a plan for the ICT which supports the organization best
Acquire the validity of the ICT
Ensure that the ICT framework performs well as per the requirement
Ensure that the all the formal rules are aligned with the ICT framework of the organization
Ensure that the ICT framework respects all the human factors associated with the organization

I have followed these principles of the standard and understood the requirements of the organization by examining in details. I have collect the information regarding the formal rules and human factors associated with this work and suggested a framework for an IS that would be an efficient one for the organization.
When I was working as an intern in the organization, I had a responsibility of performance optimization of the record keeping in the database system of the organization in regular basis. The main objective of this task was to ensure the highest level of accuracy wit6hin the organization. In the database the personal details of every employee were kept. In order to analyze the customer perceptions, some details regarding the customers are also kept in the database. The data are stored in an easily accessible format without any proper prevention of integrity of the data. This was compliance with the ‘Data Protection Act 2014’. As per this legislation, when an organization is storing this kind of data, the confidentiality and security of the data should be kept (Privacy and Data Protection Act 2014, 2016).
I raised the fact that the ‘Data Protection Act 2014’is violating within the organization. The data should be kept secure within the database of the organization. The data regarding the customers were storing without their consent. They should be informed about this and the usability and security of the data also need to be clear. In case of holding the data into the database, it has to be ensured that the data can be protected if the hardware parts of the system are stolen, then also the data can be secured. I suggested using data encryption technique for the maintenance of the database and consenting forms for the customers for developing awareness of storing the details in the data base system of the organization.
Global, S. A. I. (2005). AS 8015-2005 Corporate governance of information and communication technology.
Privacy and Data Protection Act 2014. (2016). Retrieved 13 December 2016, from$FILE/14-060aa%20authorised.pdf

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